Regulations for International Students’ Visa (Residence Permit) of Chang’an University
The international students (hereinafter referred to as students) should pay close attention to the valid date of passport, visa and residence permit, pay the fees and do extension on time. Those who stay in China with an expired visa or residence permit will be punished by the Public Security Bureau (hereinafter referred to as PSB).
The regulations are as follows:
Article 1 All the students should take X1 visa to study in Chang’an University.
Article 2 The students shall complete registration procedures within 24 hours after entering or changing residence, and fill the Registration Form of Temporary Residence (details as Guidelines for International Students of Chang’an University to Register Accommodation).
Article 3 The students with X1 visa should apply Residence Permit within 30 days after entering.
Article 4 New students should register in required time with the Admission Notice, JW201 or JW202 Form. After registration, students should do physical examination at Shaanxi Entry-exit Inspection and Quarantine Bureau.
If physical qualified, there will be staff check the relative materials and charges, then students can apply residence permit to the Exit-Entry Administration Division of Xi’an Public Security Bureau. If physical disqualified, students should leave the country within the validity of visa.
Students need 20 work days to get passport after submitting application materials (excluding: weekends, and national holidays). Please get your passport in time, because students should do new residence registration (details as Guidelines for International Students of Chang’an University to Register Accommodation) within 24 hours after getting residence permit. When all these things done, students should submit a copy of new Residence Permit and a copy of new Registration Form of Temporary Residence to International Education School.
Article 5 The Residence Permit of Chinese Government Scholarship Students and intercollegiate exchange students should pursuant to the study period, the duration cannot exceed the validity of passport or the learning time issued by the Chinese government (communication protocol).
Residence permit of self-funded students should pursuant to the duration of the tuition fee, which usually is 1 year, and cannot exceed the registered learning time.
Article 6 Students should prepare the following documents for the first application of Residence Permit:
1. Fill in Application Form of Foreigner’s Visa (get in International Students’ Affair Office), and paste one recent 2-inch full-faced white color photo (self-prepared);
2. Passport and copies (2 copies of the first page of passport, 2 copies of visa, 2 copies of Entry Stamp page, self-prepared);
3. Certificate of the university (offered by International Education School);
4. The original document: Admission Notice of Chang’an University (self-prepared);
5. The original document: JW201 Form or JW202 Form;
6. The tuition receipt and 2 copies for the self-financed students (self-prepared), and scholarship tuition instruction letter for scholarship students (offered by International Education School);
7. At least 6 months of accommodation fees for on-campus students; The rental conract for off-campus students (2 pieces, self-prepared);
8. Certificate of Physical Examination issued by Health and Quarantine Departments (self-prepared);
9. Two copies of Registration Form of Temporary Residence (self-prepared);
10. Three 2-inch full-faced white color photos (self-prepared);
11. The insurance fee for overseas students;
12. The fee for Residence Permit.
And the materials for Residence Permit Extension are as follows:
1. Fill in Application Form of Foreigner’s Visa (get in International Student Affair Office), and paste one recent 2-inch full-faced white color photo (self-prepared);
2. Passport and copies (2 copies of the first page of passport, 2 copies of visa, 2 copies of Entry Stamp page, self-prepared);
3. Two copies of the current valid Residence Permit (self-prepared);
4. Certificate of the university (offered by International Education School);
5. One copy of JW201 Form or JW202 Form of Chang’an University (self-prepared);
6. The tuition receipt and 2 copies for the self-financed students (self-prepared), and scholarship tuition instruction letter for scholarship students (offered by International Education School);
7. Two copies of Registration Form of Temporary Residence (self-prepared);
8. The fee for Residence Permit (self-prepared).
Article 7 Those who change the passport need to report the change to the Exit-Entry Administration Division of Xi’an Public Security Bureau (PSB) and finish relevant procedures in time; Those who change residing place shall go to the local Police Station to get new Temporary Accommodation Registration. All the changes should be reported to International Education School in time.
Article 8 International students’ purpose of staying in China is study, so students cannot be in office or obtain employment. If students take a job, PSB will give punishment according to the relevant provisions.
Article 9 Students must leave China before the expiry date of Residence Permit. Those who want to continue learning should do extension before the expiry date of Residence Permit. Students should apply to the university for the extension or alteration of the Residence Permit at least 30 days in advance, and pay tuition and related fees.
The detailed requirements are as follows according to the requirements of PSB:
1. Students should apply to the university for the extension of Residence Permit 30 days in advance, and fill in Application for Extension of Residence Permit Chang’an University;
2. Students should pay tuition and related fees 10 work days in advance. If students cannot pay the fee in advance for personal reasons, students will be surcharged 100Yuan per day. And the university will not accept the application for extension if students apply at or out of the expiry date of visa or Residence Permit.
3. If students’ JW202 or JW201 is expired ahead of time because of passport, students should apply for new JW202 or JW201, and pay the fee 30 days in advance. If students cannot pay the fee in advance for personal reasons, students will be surcharged 100Yuan per day. And the university will not accept the application if students apply at or out of the expiry date of JW202 or JW201.
Article 10 Students should pay attention to the validity of passport, visa and Residence Permit, and do extension in time. Students, who stay illegally in China with expired visa or Residence Permit, will be punished by PSB according to the relevant provisions.
Article 11 If students cannot pay up the fees before the valid date of visa or Residence Permit, the university will apply Stay Certificate for students, but the period of validity is determined by PSB. Students should leave the country during this period and accept the punishment from PSB.
Article 12 Family members of students who want to accompany studying can apply visa to Chinese embassy or consulate. PSB will do the visa extension for them with the required documents: official letter from the university, Certificate of family relation issued by Chinese embassy or consulate, and other related materials. Family members accompanying students cannot stay China exceed the valid date of his/her passport or students’ Residence Permit.
Article 13 During study period, students, who want to go back home because of illness or personal affairs, or travel to Hong Kong, Macao and other countries, should register at International Education School, and go through exit formalities after approved.
Article 14 Except the visit organized by International Education School, students who want to visit the areas which are restricted to outsiders, should apply to International Education School first, if approved, students go through travel formalities in PSB. During travelling period, students should abide by relevant provisions and pay all the fees and charges.
Article 15 Students who want to transfer to another university, should go through related formalities at International Education School, and get the certificate of school transfer. Arriving ingoing place, students shall go to the local police station do the alteration of Residence Permit in 10 days (within the validity of Residence Permit).
Article 16 Students’ passport, visa and Residence Permit should be safe kept, and cannot be obliterated or damaged. If Residence Permit is lost, students should apply for replacement to PSB with the certificate of university. If passport is lost, students should report to the local police station where the passport is lost, and apply for reissuing to the embassy in China with the certificate from PSB. When got new passport, students should go to PSB and apply new Residence Permit as soon as possible.
Article 17 All the affairs related to the management of students’ visa and residence, should be carried out according to the relevant provisions of PSB.
Article 18 If this Regulation is inconsistent with superior documents and provisions, superior documents and provisions shall prevail.
Procedures for Residence Permit (Visa) Extension of Chang’an University’s International Student
Step 1
1.Apply for Residence Permit (Visa) extension to the International Education School 10 days in advance.
Step 2
2. Finish the Foreigner Visa Documents Application Form;
3. Confirm information of current address;
4. Pay tuition fee, accommodation fee, insurance fee and other fees;
5. Apply for Residence Permit (Visa) extension according to the payment receipt;
6. Following documents are required for visa extension:
(1) Your original passport and copy (the first page of your passport, 2 copies); (If you got your passport extension on a separate page, please submit 2 copies of the extension page);
(2) Current valid Residence Permit, 2 copies;
(3) Chang’an University Form JW201 or JW202, 2 copies;
(4) Invoice for tuition fee payment, 2 copies;
(5) Accommodation Registration Form for Foreigner, 2 copies;
Step 3
7. Submit relevant documents required for Residence Permit extension to Exit-Entry Administration Division of Xi’an Public Security Bureau, including:
(1) Foreigner Visa Documents Application Form, with 1 bareheaded and full-face photo (2- inch, color);
(2) Your passport and copy (1 copy of the first page, 1 copy of the extension page);
(3) Current valid Residence Permit, 1 copy;
(4) Special letter for Residence Permit (Visa) extension;
(5) Chang’an University Form JW201 or JW202, 1 copy;
(6) The invoice for tuition fee payment (1 copy) or the scholarship tuition instruction letter;
(7) Accommodation Registration Form for Foreign Nationals, 1 copy;
(8) Pay relevant fees according to extended period.
Step 4
8. Get your passport at the Exit-Entry Administration Division with your letter of notice;
9. Go through procedures of residence registration at the local police station within 24 hours upon the receipt of new residence permit;
10. Submit your new Residence Permit (1 copy) and new Accommodation Registration Form for Foreigner (1 copy) to International Education School.
Note: Exit-Entry Administration Division of Xi’an Public Security Bureau: Southwest Corner of the junction connecting Taibai Road and Keji Road
